Bulk Delete Gmail Messages |How to delete emails in bulk on Gmail
- I want to add tooltips to explain features in detail in my pricing table.
- In this video, I will show you how I delete 20,000messages with just a couple of clicks and made my Gmail inbox clean.
- This will work in both Gmail and Google Workspace (formerly G Suite)
1. Filter Emails
- To get started, log into your Gmail inbox as you’d always do.
- And while you’re in your inbox, type “is: unread” in the search bar and perform a search.
- This will let you filter your email and only show unread messages.
2. Select all messages
- Next, check a little box under the search bar to select all displayed messages.
- Now you notice in my case I have over 20,000emails however, only 100 conversations are selected.
- This is because by default Gmail displays 100 messages per page. So in our next step, I show you how you select all the unread conversations.
3. Select all Conversations
- So, to select all messages (62,556 for my case) that match the search criteria of “unread”, click on “Select all conversations that match this search” link.
- This selects all unread messages in your inbox.
4. Delete all Messages
- Now you’re ready to delete all unread messages in your Gmail inbox.
- Go ahead and click on the trash icon. Gmail will then ask you to confirm your action, just click “OK” and you’re done.
- After confirming deletion, it may take some time for Gmail to trash all the emails. This depends on the number of messages; in my case it took about 2-3 minutes.
5. Empty Trash
- So, after you’ve deleted emails from your inbox, Gmail stores them in the trash from where they’re automatically deleted after 30 days.
- You can go ahead and empty the trash yourself. To do so, just head over to your trash and click on the “Empty Trash now” link, then confirm the deletion.
- And that is it! I hope it was helpful, if you have any questions go ahead and leave them in the comment section below and I’ll be happy to help. Thank you!
How to Delete Gmail Emails in Bulk on iPhone
If you’re using the Gmail app on an iPhone or iOS device, you’ll have access to a similar method of deleting Gmail emails in bulk. Again, it’s faster and more convenient to use a computer for most users.
To start, open the folder that contains the emails you want to delete.
Tap the circular contact icon to the left of one message you’re ready to delete. This will assign it a gray checkmark. From there, you can tap additional emails to mark them.
When you’ve marked all the emails you wish to delete, you can click the delete button to delete them all at once.
If you use Apple Mail to manage your Gmail account, you may be able to use the “select all” option in any folder to select every message contained within that folder.
If you run a search, you can tap Edit, then tap and hold an email bubble and slide your finger down the screen to select multiple emails and trash them.
How to Delete Gmail Emails in Bulk on Android
If you’re using an Android mobile device, there are also ways to delete Gmail emails in bulk (though in my opinion, the computer process is more convenient).
To start, open the folder where you want to delete emails.
Tap the circular icon to the left of any individual message you wish to delete; you can also press and hold the message to select it. When you do this, you’ll have the option to tap additional emails.
Go down to your chosen folder and tap any and all emails you wish to delete. When you’re done, you’ll be able to delete all these emails at once, with a single click.
You can also adjust your settings to make it faster to delete emails in the future.
Head to the Settings menu, go to General Settings, and click “Swipe actions.”
Here, you’ll be able to change the settings for right and left swipes; set the direction of your preference to “delete,” and you’ll be able to swipe messages to delete them much faster in the future.
Bonus: Using a Third-Party Plugin or Tool
Google loves to encourage and empower third-party developers, so it makes it easy for other developers to integrate with Gmail.
There are dozens of Gmail tools on the market meant to make your Gmail experience more functional, more seamless, or just more convenient.
Some of these tools have different filtering or search features that can help you track down messages you no longer need, and some have bulk-deleting capabilities built-in.
While you don’t need these third-party tools to bulk delete Gmail emails (as you’ve seen), they can save you time and speed up the process. Check out my top-ranked tools:
Cleaning up your inbox is just one early step in truly mastering your Gmail productivity.
If you’re interested in learning more about your work habits in Gmail, or possibly improving them, you’ll need a tool like EmailAnalytics.
EmailAnalytics is an analytics and data visualization tool that works with Gmail.
With a single click, you can integrate it with your (or your employee’s) accounts, and see detailed visualized metrics on your email habits, including how many emails you send every day, your top senders and recipients, your busiest times of day, and your average email response times.